While Gantt Charts are great for keeping track of most projects, they make the most sense if you’re using traditional project management methods. They can be used for everything from developing an app, to redesigning a website, to remodelling your house. On the right side: is a visual representation of those tasks across a calendar, which lets you see how long everything should take, the sequence of tasks, and their progress.Īs you can probably tell, the power of the Gantt Chart is in its flexibility.On the left side: is each individual task with related information about what’s expected, who’s responsible, and what (if any) dependencies they have.When you see a Gantt Chart, it will be broken down into two halves: Everyone understands a basic bar chart, which helps bring added clarity and motivation for hitting deadlines. Lastly, Gantt Charts are easy to read, which makes them great tools for improving project communication. With timelines clearly planned, you can quickly see where expectations might be high and you’ll need more resources (either time, people, or money). Next, Gantt Charts show potential risks and resource overload. Simply listing your tasks forces you to break them down into the smallest pieces to see their dependencies (the basis of task management!) Also, by including start and finish dates, it forces you to imagine the project all the way to completion, rather than get stuck in the messy middle. Want to create a Gantt Chart right now? Sign up for a free trial of Planio today.įirst, a Gantt Chart promotes detailed planning. But seeing everything in a visual manner like this has some other major benefits. Not only are Gantt Charts great for keeping track of your tasks. While originally written out on paper, most modern project management tools like Planio offer Gantt Charts as an option for viewing your tasks. In other words, a Gantt Chart can be used by anyone who is running or just wants to keep track of a project. The project’s progress and whether you’re keeping up with the schedule.How tasks group together, overlap and depend on each other.When tasks start and finish and how long they should take.Each individual project task and who is responsible for them.Why (and when to) use a Gantt ChartĪ Gantt Chart is a visual representation of tasks over time that is incredibly useful for planning projects of almost any size and complexity. We recommend you download the template first and follow along as we run through the guide. In this guide, we’ll run you through everything you need to know about how (and when) to use Gantt Charts, best practices for making them, and show you a step-by-step guide of how to create your own using Microsoft Excel and other more powerful project management tools. Like most aspects of project management, Gantt Charts are simple in concept, but slightly more complicated in execution. ![]() what needs to get done before you can do that task). ![]() With a Gantt Chart, you get a quick, intuitive view of each task according to its time commitment and dependencies (i.e. This promotes transparency and facilitates effective collaboration.Gantt charts are one of the most powerful tools for seeing your path from 0–100% and identifying where issues might creep up. You can share the chart with team members, clients, and other stakeholders to provide a visual representation of the project timeline and progress. Communicate with stakeholders: The Gantt Chart template serves as a communication tool for project stakeholders. You can easily identify resource conflicts and make adjustments to ensure optimal resource utilization.Ĥ. Manage resources: The Gantt Chart template helps you allocate resources efficiently by providing a clear overview of task durations and dependencies. The percentage completed column provides real-time updates on task completion, allowing you to identify any delays or issues early on.ģ. Track task progress: With the Gantt Chart template, you can track the progress of each task and monitor the overall project status. This visual representation helps you plan and allocate resources effectively.Ģ. You can easily identify task dependencies, critical paths, and potential bottlenecks. Visualize project timeline: The Gantt Chart template allows you to visualize the project timeline in a clear and intuitive way.
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